About the Role
Support the coordination and execution of administrative procedures for
the Company’s Digitalization and AI Journey Program.
Key responsibilities
1. Managing clients and calls
• Make and receive calls on behalf of the managers.
• Look after clients, guests and visitors for the managers.
2. Managing diaries and events
• Help the managers arrange meetings and appointments.
• Take minutes at team meetings when needed.
• Book venues, refreshments and equipment for team meetings.
• Make travel arrangements, including transport and hotels.
3. Inbound mail and document management
• Track and distribute incoming and outgoing mail and documents.
4. Filing and record management
• Maintain hardcopy and electronic filing systems and archives,
and keep core materials up to date.
• Create and maintain a reference document for the filing system.
• Keep stock of stationery supplies.
• Apply for and prepare Guarantee Letters (GL).
• Assist with staff expense claims.
5. Managing the team and meetings
• Distribute documents for projects and meetings.
• Keep accurate attendance records and tracking reports for the team or department.
• Maintain the office supplies inventory and anticipate what will be needed.
• Keep track of the department or team budget.
Requirements
More than 5 years of experience in a similar role.
Diploma in Executive Secretarial or equivalent.
About the Company
INFOKALL Solutions Sdn Bhd is providing staff augmentation for a major digital transformation and AI programme with a large Malaysian maritime/energy group. All roles are onsite in Kuala Lumpur on a 12-month contract starting December 2026, with extension possible.